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important dates & deadlines for session participants

august 1, 2018 - proposal submission deadline.  proposals are not accepted after this date.

week of august 27 - proposal decisions emailed.  all organizers and panel participants will receive a notification via email of the program committee proposal evalsuation decision.

november 8, 2018, 5:00pm e.s.t. - panel participants registration deadline.  all individuals accepted to participate on the formal program (chair, presenters & discussants) must register for the conference by this date.  if registered by this date your name will appear in the program book.  if you are not registered by this date your name will not appear on the program book.

november 8, 2018 - panel and paper titles edits due.  any edits to a paper or panel session title must be submitted by this date.  this date is tied to the print program production dates.  titles updates submitted by this date will appear on the program book.  submit any title updates to [email protected]

important update.  the aas is no longer printing an addendum of late registered session participants.  all participants wishing to view their name in print must pre-register by the november 8, 2018 deadline.  late participant registrants can view their names in the online itinerary planner and mobiles app only if registered by the general pre-registration deadline of february 21. participants choosing to register on-site in denver should not expect to see their names listed in the online program.

quick links

important dates

november 8, 2018
last day for
panel participant registration »
december 3, 2018
panel participant refund »
february 21, 2019
last day for 
reduced pre-registration rate
february 28, 2019
last day for
discounted  hotel reservations »

march 14, 2019
last day for
general attendee pre-registration »