2018 Panel Participant Information


Call for Proposals

Closed August 1, 2018. The Call for Papers is now closed. We are no longer accepting proposals for the 2019 Annual Conference. To reference the Call for Proposals for future conferences, click below.


Session Changes/Updates

Have an update or change to session information?  View the instructions regarding acceptable session or participants updates. Click below to submit change request form.


Important Dates and Deadlines

Panel Participant Deadline.  Don't miss these important panel participant deadlines....


Letters of Invitation/Visa Information

Begin the process early.  Need a letter of invitation to submit to request funds from your university or to complete a visa application....?


Travel Funds Assistance

The AAS has limited funding available to award to panel participants. For full information, please click below.


Audio Visual Requests

All sessions will be equipped with A/V equipment.  Panel Participant do not need to submit a request for equipment.  Click below to see full details of equipment included in all meeting rooms.


Childcare/Nursing Room

Childcare reimbursement is available for individuals participating on formal panel sessions (limited funds available).  See full details regarding your childcare needs at the Annual Conference.


Quick Links

Important Dates

November 8, 2018
Last day for
Panel Participant Registration »
December 3, 2018
Panel Participant Refund »
February 21, 2019
Last day for 
Reduced Pre-Registration rate
February 28, 2019
Last day for
Discounted  Hotel Reservations »

March 14, 2019
Last day for
General Attendee Pre-Registration »